This Policy describes the types of data we may collect from you or that you may provide and describes our policies and practices for collecting, using, protecting, and disclosing that data.
Data We Collect About You
We collect several types of personal data that can be used to identify you ("Personal Data"), including your:
Equipment used to access our Website and usage details
Depending on the type of interaction that you have with Rotary, we may also collect your:
Spouse's or parents' name
How We Collect Your Data
We collect Personal Data from:
Users of our Website
Members of Rotary and Rotaract clubs
Donors to The Rotary Foundation
People who attend Rotary events
People who participate in Rotary's programs
We collect this data:
Directly when you provide it to us through any interaction offline or in person
From our website Rotaryhamptonroads.org (our "Website")
From other Rotary websites that link to this website
When you interact with our advertising and applications on third-party websites and services, if those applications or advertising include links to this Policy
Automatically, as you navigate through the Website (data collected automatically may include usage details, IP addresses, and information collected through cookies and other tracking technologies)
When you become a member of a Rotary club or Rotaract club
When you use our services
When you participate in our programs or sign up for and/or attend any events that we host
From third parties we contract with to provide services on our behalf, such as event organizers, travel service providers (used by the Rotary International Travel Service, or RITS), payment processing services, email marketing services, and software providers; these service providers may change, or new service providers may be added without notice to you
When you interact with us in another way, for example, contacting us with an inquiry
From publicly available resources
Data You Provide to Us
We collect data you provide when you interact with Rotary, either through our Website or any interaction offline or in person. That data includes:
Personal data that you provide by making an inquiry or joining as a member of a Rotary or Rotaract club; this includes data provided when registering to Rotary.org through My Rotary.
Personal data you provide when participating in services available on our Website, including in:
The Brand Center
The Grant Center
The Learning Center
Rotary Club Central
Rotary Global Rewards
Personal data you provide when you enter a contest or promotion sponsored by us
Personal data you provide when you report a problem with our Website
Records and copies of your correspondence (including email, social media posts, and other electronic messages), if you contact us
Your responses to surveys that we might ask you to complete for research purposes
Your registration to attend and/or participate in Rotary events
Personal data you provide when making a donation
Personal data you provide when submitting applications, for example, for grants, fellowships, or scholarships
Biographical or other data you provide to us, your Rotary club, or your Rotary district (for example, if you choose to put your name forth as a candidate for an office in a Rotary club, Rotary district, or RI)
Details of transactions made through our Website and details of the fulfillment of your orders (you may be required to provide financial personal data before placing an order through our Website)
Your search queries on our Website
Features that are developed in the future may result in the collection of additional new personal data.
You also may provide data to be published or displayed (hereinafter, "posted") on public areas of the Website or transmitted to other users of the Website or third parties (collectively, "User Content"). Your User Content is posted on the Website and transmitted to others at your own risk. We limit access to certain pages and you may set certain privacy settings for this data from your account profile. However, we cannot control the actions of other Website users with whom you may choose to share your User Content.
Usage Details, IP Addresses, Cookies, and Other Technologies
As you navigate through and interact with our Website, we may automatically collect certain data about your equipment, browsing actions, and patterns, including:
Details of your visits to our Website, including traffic data, location data, logs, and other communication data and the resources that you access and use on our Website
Information about your computer and internet connection, including your IP address, operating system, and browser type
How We Use Your Personal Data
We use data that we collect about you or that you provide to us, including any personal data:
To present our Website and its contents to you
To provide you with information, products, or services that you request from us
To offer and fulfill our core business purposes, which include:
Fulfilling Rotary's obligation to Rotarians, Rotaractors, and other individuals
Supporting The Rotary Foundation, including fundraising efforts
Facilitating convention and special event planning
Communicating key organizational messages through Rotary publications and other materials
Supporting the programs and membership of Rotary
Complying with any legal obligations
Preserving Rotary's legacy by building and maintaining accurate archives that effectively document Rotary's history
To fulfill any other purpose for which you provide it
To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection
To notify you about changes to our Website or any products or services we offer or provide through it
To allow you to participate in interactive features on our Website
To store information about your preferences, allowing us to customize our Website according to your individual interests
To help us develop and test updates to this Website and other applications that support Rotary's core business purposes
In any other way we may describe when you provide the personal data
For any other purpose where we have your consent
Disclosure of Your Personal Data
We may disclose aggregated data about our users, and data that cannot be used to identify any individual, without restriction.
The Rotary Club of Hampton Roads will not disclose personal data that we collect or you provide without your consent
We may also disclose your personal data:
To comply with any court order, law, or legal process, including to respond to any government or regulatory request.
If disclosure is necessary or appropriate to protect the rights, property, or safety of Rotary, Rotarians, Rotary clubs, Rotary districts, or others. This includes exchanging personal data with other companies and organizations for the purposes of fraud protection and credit risk reduction.
Rotary Foundation Donor Privacy Personal Data
Rotary will not sell, trade, or share a Rotary Foundation donor's personal data, including their name, phone number, email, or physical address, with non-Rotary entities, nor will it send donors mailings on behalf of other unrelated organizations. This policy applies to all donor data received by Rotary, both online and offline, as well as any electronic, written, or oral communication. Rotary occasionally uses third-party vendors to manage and process donor data. These vendors are bound by strict confidentiality agreements.
Children Under the Age of 16
Our Website is not intended for children under 16 years. We do not knowingly collect personal data from children under 16 without parental consent. No one under age 16 may provide any personal data to or on our Website.
If you are under 16, do not:
Use or provide any personal data on our Website or on or through any of its features
Register on our Website, make any purchases through our Website
Use any of the interactive or public comment features of our Website, or
Provide any personal data about yourself to us, including your name, address, telephone number, email address, or any screen name or user name you may use.
If we learn we have collected or received personal data from a child under 16 without verification of parental consent, we will delete that personal data. If you believe we might have any personal data from or about a child under 16, please contact us at email@example.com.
The safety and security of your personal data also depends on you.
Unfortunately, the transmission of personal data via the internet is not completely secure. Although we do our best to protect your personal data, we cannot guarantee the security of your personal data transmitted to our Website or over any public network. Any transmission of personal data is at your own risk. Without prejudice to any mandatory legal obligations to which we may be subject, we are not responsible for circumvention of any privacy settings or security measures on our Website.
The Rotary Club of Hampton Roads may change, add, modify or remove portions of this Policy at any time, which shall become effective immediately upon posting on this page. It is your responsibility to review this Policy for any changes. By continuing to use our Website, maintain your membership in our clubs, use our services, or participate in our programs, you agree to any changes in the Policy.